As part of the universal and global academic community, Universitas Gadjah Mada and Digital Press are obliged in adhering to standard code of conduct, that is based on the Committee on Publication Ethics (COPE) Core Practices. As the extension of COPE aspirations, Digital Press expects ethical behavior as well as to reconcile concerning matters regarding potential misconducts.
The publication ethics issued by the UGM Digital Press aims to inform all parties that will be involved in publication matters such as conference organizers, authors, editorial team to refrain from conducts that may jeopardize academic integrity and public trust in higher education.
Conference organizers must accommodate peer review for the upcoming publication prior to submission to the UGM Digital Press. This step is important to ensure high quality of research papers and retain the merit of both conference organizers and the associated institutions.
Proper credit must be expressed in quoting or using the work of other scholars by citing them and enlist their works on the reference section. The style of citation may vary from series to series. Verbatim quotation is strongly discouraged as it can be easily detected through similarity software such as iThenticate. A better quotation should contain not only a piece of idea embodied in a specific work or a simple paraphrase, but also composed in a thoughtful and interpretative manner.
Quoting from community-based sources is also discouraged as their authorships can be challenged and do not reflect an authenticity. Community-based means anyone can contribute and change existing entries. Thus, they are prone to fabrication. This is the case in Wikipedia, forums and the like. The UGM Digital Press can condone this type of source if only author specifically mention its source and that they wish to faithfully quote the community-based sources.
The UGM Digital Press utilizes iThenticate and Turnitin as part of the preliminary assessment before publication. The way they work is that it will scan for similarity by cross-checking the world-wide web database of any written source that has ever been published. The similarity index rate will assist in editing process at the UGM Digital Press and determine whether a manuscript may content a potential plagiarism act.
Conference editorial committee must be in constant correspondence with the UGM Digital Press to encourage dialogs that can foresee errors regarding matters on publication. The aim of this frequent correspondence is certainly to produce high-quality proceedings that are ethical, accurate and relevant to the merit that is set by conference organizers as well as the UGM Digital Press.
In decision-making process, Conference editorial committee must be free from any bias or anything that entails self-interest sentiment. Thus, it will reflect academic inclusivity and espouse productivity in their own academic society, particularly at Universitas Gadjah Mada and other affiliated institutions.
Transparency is one of core ideas that enlive academic atmosphere at Universitas Gadjah Mada, which also applies to Digital Press. Thus, candidness among conference editorial committees means overseeing and accommodating relay communication between authors of proceedings to the UGM Digital Press editorial team. They must assure authors that requirements prior- and post-submission to be fulfilled. This also means that supplementary yet essential details (if any) on proceeding manuscripts must be included such as acknowledgment of the source of fundings, declaration of authors that indicates sensitive issue regarding experiment, proper listing of sources, instruments or affiliated people that help during the process of research, and/or confidentiality agreement.
Should there be corrections or retractions made in the aftermath of proceeding publication on the UGM Digital Press, corresponding author must consult or notify their concern to their conference organizers. Relay communication must be maintained even under that specific circumstances.