The following guidelines are listed in chronological manner, which start with a file checklist that needs to be prepared prior to publication on the UGM Digital Press. It is followed by file naming to distinguish each file from one another, file uploading and publication agreement.
A file checklist that is supplied by the UGM Digital Press will allow the conference organizers to conveniently prepare their proceedings upon submission. Please refer to the list below
Conference organizers must sort the manuscript on the table of contents that is based on the alphabetical order of the names of authors. All titles must be put in bold with article number consisting of 5 digits. For instance, the first article that appears on the proceeding will be assigned article number 00001. Please refer to the example of Table of Contents below:
In this section, preface must include several information regarding the conference itself such as the organizers and the participants, with which elaborated more by mentioning their affiliated institutions, country of origins and affiliated scholarly publishers. It should be noted that although the conference name may be treated as an umbrella event that accommodates a variety of scholarly manuscripts under different field of studies, conference organizers must elaborate the contents of each manuscript in 160 characters which exclude the title itself. Therefore, it will allow readers to get a glimpse of the aim of conference itself. This preface functions as an interest-grabbing introduction that can possibly propel readers to further explore proceeding series at the UGM Digital Press. In brief, it is to the merit of each conference organizers to write their own preface depending on their preference and style.
All files have to be sent in a single file archive (both .zip or .rar extension is accepted). Since the approximate file combination may exceed the allocated attachment space on most email providers, thus it is recommended for all organizers to upload them to a cloud service through FileTransfer.io. Please refer to further instruction below in using FileTransfer.io
Upon archiving, please bear in mind that the file naming must be consistent with the format below:
.docxextension. Rename all the files based on the article numbers along with first author’s full name, first as illustrated by the format below:
This section will explain further in using FileTransfer.io as a means to submit all manuscripts for the UGM Digital Press. Please follow the instruction below to upload prepared archives.
Once the UGM Digital Press receive all related files, assessment team will review and check to see if all manuscripts meet the merit of the UGM Digital Press guidelines. There is no specific deadline as to when the UGM Digital Press should expect manuscripts, but it should be noted that the longer the conference organizers send the file, a delay in publication is expected since the UGM Digital Press operates on a first-come first-served basis.
Once the UGM Digital Press finish all assessment for publication, conference organizers will receive invoice statement and publishing agreement to be signed and returned to the UGM Digital Press.
Should there be a change that needs to be done in the future, authors must personally address this issue to the UGM Digital Press and request a revision. This may mean updating or refining specific contents on the manuscript by means of omitting, adding, restating and the like. The manuscripts may appear on repositories affiliated with the UGM Digital Press. However, there is no way for the UGM Digital Press administrators in expediting the whole process of publication other than by sending prepared files as early as possible.