For Authors

Requesting a Quote

UGM Digital Press publishes full conference proceedings; therefore, publication proposals can only be submitted by conference organizers and authors cannot directly submit their articles. Conference organizers must undergo the process of requesting a quote which can be found on the publish tab on the top right of this website. The aim of quote requesting process is to document proceeding submission that is later curated on our database. It is also to assess proceedings by conference organizers before publication to see if all requirements are fulfilled. The series of entry dedicated on our quote request page will allow us to devise mapping for a vast majority of field of studies that can motivate other conference organizers to submit and assist us in enriching proceeding reports that can significantly impact the community. Therefore, it is of great importance by expecting conference organizers to accurately and truthfully supply all information through the quote and be in a constant correspondence with our team.

Submission Fee

The UGM Digital Press does not charge authors for any submission. All charges related to publication on the UGM Digital Press is the responsibility of the conference organizer.

Manuscript Preparation

UGM Digital Press Conference Proceedings has four series which includes Physical Sciences and Engineering, Life Sciences, Health Sciences, and Social Sciences and Humanities. All areas of subjects are unique to one another, meaning that different guidelines and templates will be applied in order to meet acceptance criteria. This guidelines serves as a complementary for a general information to assist publication on the UGM Digital Press alongside the template.

It should be noted that relevance to subject areas plays an important role for a publication. Therefore, conference organizers and authors must carefully consider this matter before submission. Neglecting other aspects of a successful publication such as validity of research, fair distribution of credential in special case that involves multiple authors, verification to prevent plagiarism and the like will make acceptance to be unlikely. If there is a suspicion in plagiarism through the use of software by UGM Digital Press administrator, the editors will ask for a clarification to the corresponding author and possibly to the conference organizers.

Manuscript submission must be in English, preferably written using the American spelling (en-us, EN-US). Submission in other languages may be possible for as long as the language is recognized by the United Nations. A further consultation to the UGM Digital Press editorial staff is necessary should there be this type of submission. Please see the list of language on this link

Other linguistic aspects are considered a higher importance which include matters such as a correct use of grammar, spelling, accurate scientific terms and the like. It will likely result in distraction from the science being discussed in a manuscript and a delay in publication. To prevent this scenario, it is strongly encouraged for the authors to have their manuscripts proofread by native speaker colleagues. An additional fee might be charged should there be a need to extensively correct manuscript by the Editorial Staff at UGM Digital Press.

Accepted File Format

The UGM Digital Press accepts all manuscripts in Microsoft Word template (preferably the latest edition) in a .docx extension. This will allow a short time to complete copy-edit and publication of accepted manuscripts. The file should not exceed 10 MB.

Types of Submission

Generally, the UGM Digital Press receives manuscripts that are already prepared by the conference organizer. They may receive a variety of manuscript such as clinical trial report, original research article, book review and the like. In that case, this is based on the merit set by the conference organizers.

  • Original research article that has never been published or appeared in any conference before. The manuscript should be between 7000 words that is inclusive to all parts (front matter, research discussion, back matter). It should be noted that any submission that has appeared on official repositories (i.e University Library, Repositories by both Non-Governmental or Governmental Organizations cannot be considered by the UGM Digital Press Editorial Team
  • Clinical trial report that is valid and approved by the government that meets the ethical research conduct on experimental object.
  • Book review may also be submitted that is relevant to the UGM Digital Press series. It should be noted that this type of submission must meet the criteria that is imposed by the conference organizers.

Parts of Manuscript

The manuscript must consist of these aspects:

  • Front Matter : title, authors, affiliations and contacts, abstract
  • Research Discussion : introduction, methods, results and discussion, conclusion
  • Back Matter : appendices or supplementary materials (if any), acknowledgment (if any), declaration of conflict of interest (if any), references

A. Front Matter


The title should be stated briefly, specific and properly spelled in accordance to the designated spelling system. It should explicitly reflect the content of the manuscript.

Authors, affiliations and contacts

The order of name may vary depending on agreement among authors (in the case of multiple authorship). The names are written in the order of first name and surname. If there is no surname provided, the first name maybe repeated. All affiliations must start with the working unit within a university or institution (if any), then followed by the name of the faculty, university, city and country. At least one author is assigned to be the corresponding author in which their email address should be provided. This will allow the UGM Digital Press administrator to contact them for further notification or matters related to their publication.


The abstract should be written in around 200-300 words in a single paragraph without repeating the title under the abstract heading. It should include a brief summary of the whole manuscript which starts from the background of study, relevant methods that are applied, the results of research and conclusion. The abstract must have strong relevance that represent the whole content of the article. Provide at least three up to five keywords in which they are written in lowercase.

B. Research Discussion


The introduction should have a concise yet relevant to the whole research in which it is reflected in a brief explanation of research highlights and its future importance should there be an actual application of the research. Other important aspects that should also be included is any controversial or thought-provoking hypothesis in which it can resonate well with the highlights of the research. The purpose and the background of the studies must be explicitly mentioned and expressed in a coherent and elaborate manner. Please avoid using frequent jargons. If necessary, provide the meaning at the beginning of usage.


The methods may vary depending on the relevance of field of study that suits the UGM Digital Press series. In several field of studies, methods can be extensively elaborated. For instance, in the field of chemistry, physics or geography. It might also depending on the preference of a certain conference organizer that issued a specific author guidelines and emphasizing in methods. Generally, methods should include a set of strategic planning from the beginning of a research that is intended as a guideline for researchers in the field, the process of conducting the research and the role of each researchers in the field, the devices or tools that are utilized in obtaining the data as well as their property status, whether they are being lent or owned by the researchers or a specific institutions. In some cases, a detailed utilization of software, preferably that has institutional license must be included as well.

Results and Discussion

The outcome of the research is explicitly described with critical opinion and interpretation from the researchers and experts involved. If necessary, comparison of result from other researches in similar field is provided as well. In this section, more elaborate results and discussions in the form of data analysis are provided with field documentation such as photos or software-generated images, tables, figures, or statistics. Please refer to the templates for more detail on providing suitable supplementary materials that appear on the manuscript.


The conclusion should reflect and faithful to the process of conducting research from the initial stage that lead to the acquisition of new knowledge resulted from the research. If necessary, this may also include the possibility of further research plan as well. This section is where acknowledgement to the funding agency, experts, technicians or institutions that partake in the field work or independent studies with the researchers involved.

C. Back Matter


The list of references are arranged in alphabetical manner. The UGM Digital Press recommends several software that can be utilized to generate a better citation based on the criteria of each series using Mendeley, Zotero, EndNotes, or Papers. Please refer to the template for more detail regarding the arrangement of references.


Authors may elaborate this section by providing information regarding their source of funding, the people or organization that assist research procedure, and if any, the promoter of research who provide translation, proofreading, additional expert opinion and support prior to publication on the conference.

Supplementary Materials or Appendices

This section depends much on the merit of each conference organizers. However, the insertion of images taken from a software, figures, tables, direct documentation or images from specific sources must follow prerequisite issued by the UGM Digital Press that is provided on the official template. Information regarding the selected softwares must be provided as well.

Conflict of Interest

Prior to the publication on the conference, all manuscripts must declare any circumstances or situations that may insinuate conflict of interest which can imposed to possible academic or legal dispute. If there no conflict of interest, simply state so in brevity.

Download Template and Guidelines

Please refer to the official UGM Digital Press Proceeding template that is available below.

Author Guidelines
Updated: 9 July 2019
Download This Guidelines
Updated: 28 February 2018